The Property Administrator performs administrative functions relating to the daily operation of a 38-story office/retail building in a “First Class” manner, and provides administrative and project support to the General Manager (GM) and Property Manager (PM).

POSITION RESPONSIBILITIES:

Responsible for Building Management Office Opening and Closing process

Acting as first contact for tenant service calls

Direct tenant service requests to engineering, vendors or janitorial staff (via radio & iPhones)

Tenant and vendor relations, including drafting correspondence as directed by General Manager or Property Manager

Code and process all invoices, including entering in MRI Accounting System

Request W-9 and OFAC (Office of Foreign Assets Control) forms from new vendors and contractors to set up in accounting system

Maintain accurate and complete Building Office files and records

Issue parking garage validations, as directed by General Manager or Property Manager

Maintain Vendor and Emergency Lists

Maintain certificate of insurance file, ensuring current copies on file for all vendors                        

Open and distribute incoming mail

Produce purchase orders for all contract materials or services ordered

Prepare memos and notices to tenants in building

Assist in coordination of tenant events, deliveries, and moves

Process building access requests (for after-hours or building staff assistance)

Maintain and print daily Building Notes and Calendar

Assist with tenant move-ins (keys, welcome event, Building Engines and BluBky set-up) and move-outs

Assist in budget preparation

Obtain vendor bids for special work and/or regular services, where needed to fulfill tenant service requests

Prepare vendor service contracts and maintain contract summary

Respond to vendor calls regarding outstanding invoices

Responsible for maintaining Energy Star Portfolio Manager

Maintain record logs and collect various data reports to maintain LEED certification

Assist General Manager or Property Manager in above duties for other managed properties, as needed

Other duties as may be assigned by the General Manager or Property Manager